Entering an item for Paddle Raise / Special Appeal / Fund a Need Item (Gala only)
For entering cash donations of varying amounts pledged during your Gala event.
To create a Paddle Raise/Special Appeal item:
Go to: Catalog > Add New Item
1. If you haven't already, create a "Friends of (your organization)" donor to use for items such as paddle raises which do not have donors.
2. If you are having a single paddle raise or special appeal, the generic name will suffice. If you are having more than one, include the purposes in the name (ie.Special Appeal for Science Lab and Special Appeal for Library Resources)
3. Be sure to increase quantity to a number that safely exceeds the number of pledges you hope to receive.
4. Change item type to Paddle Raise. Selecting this item type causes the pricing/value fields to disappear. Paddle Raise type automatically assigns a fair market value of $0 to reflect that all pledges are 100% tax deductible. It is not necessary to add individual paddle raise items for each pledge level; in fact, doing so will only slow down data entry on event night. Instructions for entering Paddle Raise pledges on event night can be found here.
5. Uncheck the "Display Item in Public Catalog" box. Generally, your auctioneer, or someone within your organization will introduce the paddle raise and make the pitch for contributions during the live auction portion of your event.
6. Save your work.