Entering an Item with Multiple Donors
There are several ways to record multiple donors - the easiest method for item entry will require more effort when acknowledging donors and vice-versa:
1. Create a faux item for each donor and then build a lot from those items.
- Makes thank you letters easier to generate and donation values more accurate.
- Allows any of the multiple donors to give other Items without creating a duplicate Donor record.
- Downside: takes extra time to create multiple donors and items and then join them into a Lot.
2. Create a joint donor and then a single Item that the donor gave.
- Simpler because in a single step a donor can be created with all the donor names separated by commas and entered into the first name field (or the business name field if very long).
- Downside: system generated thank you letters and lists will require manual tweaking if one wants to thank donors individually regardless of their joint gift.
3. Create a joint donor with a generic name who give a single Item.
- Best used where a group is producing a signup/easel item/event.
- One can acknowledge the hosts/donors in the item description.
- Downside: System generated thank you letters and lists will require manual tweaking if one wants to thank donors individually regardless of their joint gift.
1. Create a faux item for each donor and then build a lot from those items.
1. Create a faux item for each Donor,
2. Create a lot with the faux items.
3. Edit the Lot Item name, description, and details to reflect the actual item to be auctioned.
Appearance on bid and description sheets
2. Create a single Donor with all the Donors' names and an Item that they gave
1. Create a Donor record which lists all donors in the business name field.
2. Create an Item and select the group as the donor.
Appearance on bid and description sheets
3. Create a joint donor with a generic name who give a single Item.
1. Made up Name for group of Donors.
2. Enter actual names in description.
Appearance on Bid and Description Sheets:
