Managing Mobile Bidding During Your Event
For launching, promoting and assisting with mobile bidding during your event.
Once your gala event is underway, you'll launch and manage mobile bidding by:
- Activating the first display screen on the projector,
- Triggering the sending of the Invitations,
- Promoting bidding and placing proxy bids if needed.
To send Mobile Bidding invitations:
Go to Auction Night > Mobile Invite
Select desired guests:
Potential Bidders are grouped by status: Ticketholders and Online Auction who have and have not already received email invitations.
1. Only ticket holders who have not yet been invited are selected by default.
2. All Potential Bidders are displayed, but are not selected if their record is missing an email address. You can add missing email addresses here.
3. Click on any existing email address to make the field editable. Once invitations are sent, potential bidders may want an invitation sent to a different email address. Locate their name in the second section (already invited), edit their email, select the record and send again.
4. Online Auction Bidders (if any) will appear by default, but will not be sent an invitation unless selected. Note: Online Bidders will only be able to place bids on Mobile items that are ALSO marked to sell in the Online Auction.
5. Once bidders are selected, Send Mobile Bidding Invitation.
To Place Proxy bids for guests without access:
You can place bids for guests who do not have access to their email, a smartphone or simply need assistance.
Go to Mobile Bidding Home:
1. When logged in as Chair, Admin, Volunteer/Staff, a Mobile Navigation bar appears on every screen of the event site on all devices (laptop, pad, smartphone). Click on Home icon.
2. Place a Bid for Guest.
After Mobile Bidding Closes:
1. Bidding is closed precisely at the specified closing time(s).
2. Item Banners will reflect that Bidding has closed and indicate Winning Bid.
3. Items will be placed in the high bidder's shopping carts once closeout is enabled (can be set to close automatically, or manually, after reviewing final bids.)
4. Guests with open orders have the same options for checking out and paying for their purchases, regardless of whether the item was won during mobile or gala bidding. If you're sending out invitations to Self Check-out, they can also be sent to winning bidders not at the gala.